osha vpp application

Corporate Commitment to Safety and Employees will have access to the results of self-inspections, accident investigations, and other safety and health management system data upon request. This evaluation will include a thorough review of the OSHA logs and back-up medical documentation; an appraisal of written site-specific programs, an assessment of the site's physical conditions, interviews of management and employees, both formally and informally, and the preparation of a draft report. Submit TABLE 1 if applying as a General Industry, Maritime, and/or Federal Agency site-based, non-construction VPP applicant. They want to see a system that works for you. Terms used in this section are further explained in Appendix A Definitions. The OSHA review team usually consists of a team leader, a safety specialist, an industrial hygienist, and often a backup team leader. VPP participants must actively engage with OSHA, the employees, employee representatives, and the employees. A VPP onsite evaluation procedure that OSHA may choose to employ for site-based Star participants seeking reapproval and meeting specified criteria. ___ Safety committee members are trained in all safety and health functions they are expected to perform. This coordination will eliminate duplication of effort and ensure only See Appendix A for definition. These tables are best viewed on tablets, notebooks, or desktop computer screens. If you do not have a corporate-level policy regarding an element, indicate that there is no corporate-wide policy for the element. Corporate Participation. For the current full calendar year, a list of projected VPP applications. OSHA's Voluntary Protection Programs (VPP) is a recognition process for exemplary safety and health management systems. The VPP manager and/or Corporate Safety representative will advise the site on the proper presentation of the written programs and documentation. Attach a list of current and/or planned SGE Corporate Participation. In addition to answering your questions, your Regional VPP Manager or Coordinator can refer you to VPP participants in your area. In addition, a detailed inspection will be conducted of the physical site. ___ Written safe operating procedures (SOPs) based on JHAs are in place. A DCSP VPP staff member who is assigned to coordinate VPP-related regional activities, including the review and processing of reports and resolution of policy issues. Employee interviews are conducted off and on all week. performance to senior managers. The alternative method allows the employer to use the best 3 out of the most recent 4 years' injury and illness experience. An employer who has contracted with a General Industry, Maritime, or Federal Agency (non-construction) site-based applicant/participant to provide specified services and whose employees: The concept of applicable contractor does not include temporary employees or other contractor employees who are regularly intermingled with a site-based applicant/participant's employees and under direct supervision by management. Backup Team Leader. The recertification onsite is 3-4 days with a team of at least three (3) members. Alternatively, Special Government Employees may serve as PSM Level 1 Auditors on Describe program and responsibilities. ___ Trends of injuries & illnesses by dept., job title, nature of injury, etc., have been analyzed. Process Safety Management (PSM). Describe how you use investigation results. Onsite Assistance Visit. The VPP process begins with the decision by the site management and employees/union to pursue VPP certification. ): Please provide any feedback that you have regarding how OSHA could improve the VPP Corporate experience: Occupational Safety & Health Administration, Occupational Safety and Health Administration, Severe Storm and Flood Recovery Assistance, Describe policy. Demonstration Program. “Cold” applications will be returned to sender. Conducting safety and health training workshops. ___ Job hazard analyses (JHAs) have been conducted for the most hazardous jobs. The OSHA Directorate responsible for coordinating and overseeing OSHA's VPP and other cooperative programs, located in OSHA's National Office. VPP is composed of three different programs: Star Sites; Merit Sites; Star Demonstration Sites; Over 2,200 worksites in over 400 industries participate in VPP, giving assurance to one million American workers every workday. Enter the 3-year total at the bottom of Column A. A category of VPP participation characterized by fixed, ongoing or long-term work operations at a single facility. The official Federal government publication, issued by the Government Printing Office (GPO), in which OSHA announces the philosophy and criteria for VPP approval and participation in a public notice commonly referred to as the VPP Federal Register Notice or the Federal Register Notice. ___ OSHA 300 is posted from February 1 - April 30. The data will consist of: For the previous calendar year, the site's TCIR rate for all employees. Participants who are covered by the PSM standard must additionally submit answers to all applicable questions found in the VPP PSM Application Supplement A. Mobile Workforce Participation. Attach a copy of your top-level safety policy specific to your facility. A PSM Level 1 Auditor is responsible for evaluating employer PSM OTI Course 3400, Hazard Analysis in the Chemical Processing Industries. APPLICATION. Therefore, applicable contractor reporting requirements do not apply to applicants/participants whose main activity is construction, regardless of the chosen way to participate. Attach a list of current and/or planned outreach At unionized sites, this requirement may be met through employee representative access to these results. A reference to OSHA standard 29 CFR 1910.119 and 1926.64, which covers all employers who either use or produce highly hazardous chemicals exceeding specified limits. An applicant/participant's regular workforce employees, including temporary employees, plus all contractor/subcontractor employees. As VPP grows, the support of SGEs will continue to be a critical component of the programs. Non-Discrimination: Describe how employees are notified or will be notified of their Provides ongoing, long term onsite services to a host employer. Describe policy. Pre visit . Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Directorate of Cooperative and State Program U.S. Department of Labor, 200 Constitution Ave., Suite N3700 NW, Washington, DC 20210-4537 and reference the OMB Control Number 1218-0239. Describe how you verify the effectiveness of the training you provide. A Merit goal must be met in order for a participant to achieve Star status. List/describe key elements. OSHA onsite VPP review After submitting your VPP application, OSHA will schedule an onsite review. involving fires, explosions, and/or toxic chemical releases; Through previous chemical inspections involving process safety management Attach sample forms if used. VPP Participant Representative. Orientation: Describe how employees at participating sites/DGAs, including newly Describe how planning for safety and health fits into your overall management planning process. Small businesses, in particular, often are able to implement excellent safety and health processes with relatively little documentation. Number and percentage of U.S.-based employees participating in VPP for the past A target for correcting deficiencies in safety and health management system elements or sub-elements identified by OSHA during the onsite evaluation of a Star participant. Participation in OSHA Strategic Partnerships, OSHA Challenge, and Alliances. A Federal compliance safety and health officer (CSHO). Distinguishing features of mobile workforce participation include a Participation Plan unique to the applicant/participant and a Designated Geographic Area (DGA). Compliance-related issues that must be corrected within a maximum of 90 days, with effective protection provided to employees in the interim. Corporate Environmental, Safety and Health We also encourage you to review the Federal Register Notice, 74 FR 927, January 9, 2009, that sets forth the basic philosophy and requirements of VPP. Please provide a list/index of any supporting documentation you choose to attach with the written description of the program. Corporate application. Tracking system exists to ensure all supervisors and employees get pertinent training. (See Appendix XX for definition.) ___ OSHA 300/200 entries are consistent with medical, first aid, accident investigations, & medical reports. The total number of cases and hours worked for each of the above four rates. ___ Documented training is provided on all specific topics, substances, etc. Process Hazard Analysis (PHA). OSHA is not there on a compliance or complaint review. The official Federal government publication, issued by the Government Printing Office (GPO), in which OSHA announces the philosophy and criteria for VPP approval and participation in a public notice commonly referred to as the VPP Federal Register Notice or the Federal Register Notice. To participate, employers must submit an application to OSHA and undergo a rigorous onsite evaluation by a team of safety and health professionals. Steps to take BEFORE submitting an application for VPP The following steps should be taken before any company/facility sends a VPP application to be reviewed by the KY VPP Administrator. The rate of all injuries and illnesses resulting in days away from work, restricted work activity, and/or job transfer. VPP participants are re-evaluated every three to five years to remain in the programs. Through previous chemical industry employment. There are some differences, however, in the VPP requirements for system details and implementation and the manner in which OSHA evaluates applicants/participants. Team Leader. See Way to Participate, below. ___ Written certification is maintained that the employee understood the training, which identifies the subject of the training, the date conducted, trainer's signature, and the names of the employees trained. Union support is required for applicants represented by a bargaining unit. candidate sites/DGAs applying for VPP of the information it has provided to OSHA in the VPP Table 1 tracks the injury and illness rates of all employees over whom the applicant has responsibility and authority for safety and health. This should include experience enforcement inspections). safety and health management systems from discriminatory actions resulting from their carrying (Compliance with OSHA standards is a requirement, not a recommendation.). These are: site-based, mobile workforce, and corporate. Annual Self-Evaluation. 90-Day Items. VPP Application Status Report. VPP corporate applications must include a signed statement affirming the following: Applicant will comply with the Occupational Safety and Health Act (OSH Act) and will correct in a timely manner all hazards discovered through self-inspections, employee notification, accident investigations, an OSHA onsite review or enforcement inspection, process hazard reviews, annual evaluations, or any other means. The program within VPP designed for employers that have demonstrated the potential and commitment to achieve Star quality, but that need to further improve their safety and health management system and/or injury and illness performance. necessary information is provided at the corporate level and at the site/DGA level. It will ultimately result in the preparation and submission of a VPP application. Site-Based Participation. Resident Contractor. Employees hired on a non-permanent basis by the applicant/participant. Hazard Analysis of Routine Jobs, Tasks, and Enter the total number of recordable nonfatal illnesses for each of the last 3 years in Column C. Enter the 3-year total. Identify the available safety and health resources. Onsite Evaluation Team. It is vital that the site follows the appropriate application format for their OSHA Region or State Plan. company that: Safety and Health Management System. ___ Tracking system exists to ensure that corrective actions are made in timely manner. For the purpose of VPP, a PHA is an organized and systemic effort to identify and analyze the significance of potential hazards associated with the processing or handling of highly hazardous chemicals. One of three primary ways an employer may seek VPP approval. including employee rights under VPP and under the Occupational Safety and Health (OSH) Act or Describe your corporate commitment to VPP, your demonstrated working knowledge and experience of VPP through actual approval and participation, and your plans to implement VPP corporate-wide. ___ JHAs and SOPs are reviewed when accidents occur and revisions made if determined to be necessary. Normally will occupy a recognizable, delineated work area within the host employer's site. List/describe elements of Emergency Action Plans. ___ Tracking system exists to ensure all supervisors and employees get pertinent training. Describe policy. For the purposes of VPP, a method of preventing employee fatalities, injuries and illnesses through the ongoing planning, implementation, integration, and control of four interdependent elements: Management Leadership and Employee Involvement; Worksite Analysis; Hazard Prevention and Control; and Safety and Health Training. Describe the training/knowledge/experience of VPP possessed by the person(s) responsible for implementing VPP across corporate sites/DGAs (for example, OSHA training courses, prior safety and health experience at a VPP-approved facility, VPP conferences, workshops). Completion and status of these goals must be communicated to the appropriate VPP Manager and OSHA. Mobile Workforce Participation. A database that includes information on approved VPP participants (under Federal or State Plan jurisdiction) and VPP applicants (under Federal jurisdiction). Mobile workforce applicants/participants and all construction applicants/participants must use combined workforce data when calculating and reporting injury and illness rates. Describe responsibilities, procedure and OSHA's formal removal of a VPP participant from the program. ___ Routine self-inspections with written reports are conducted at least monthly. Enter the 3-year total. An OSHA employee with experience in the chemical processing or refining Identify any external resources (including corporate office and private consultants) used to help with your safety and health management system. Include temporary employees. Recertification of a VPP Star site is normally conducted on a 3 to 5 year schedule, depending on the strength of the Star program at the site and the policy of the Region or State Plan. allocation of budget. ___ Top management periodically participates in safety meetings and inspections. A strategy employed whenever a Star participant's 3-year rates rise above the national average and call into question the participant's continuing VPP qualification. An event planned by the approved participant and normally held at the participant's approved work location or headquarters, where a representative from OSHA recognizes the participant's achievement and, for initial program approvals, presents the VPP plaque and VPP flag. For the previous calendar year, the single TCIR rate representing injuries Way to Participate. Indicate how you collect and analyze data from all sources, including injuries, illnesses, near-misses, first-aid cases, work order forms, incident investigations, inspections, and self-audits. Year 3 (last year), Percent above or below BLS National Average, NAICS Code for contractor's work at your site, Total # of Illnesses Involving Days Away DART, Percent above or below BLS year ______ National Average (compare your 3-year FROM OSHA Region VI Area Representative. Once the VPP application is completed, and prior to submission to the nearest OSHA Region (or State Plan) Office, it must be reviewed by the appropriate Corporate VPP Manager to ensure that it is ready for OSHA's review. Calculate your Total Recordable Case Incidence Rate (TCIR) for each of the past 3 years and for the 3 years combined. Process Hazard Analysis (PHA). To determine whether you qualify for the alternative rate calculation method, do the following: Occupational Safety & Health Administration, Occupational Safety and Health Administration, Severe Storm and Flood Recovery Assistance, VPP Application Instructions for the Site-Based Way to Participate, VPP Contact for OSHA correspondence (if different from Site Manager) - Name, Authorized Bargaining Unit Representative's Name, Total number of employees working at applicant's site (include regular and temporary employees), Number of temporary employees supervised by applicant, Number of contractor/subcontractor employees who are regularly intermingled with the owner's employees and under direct supervision by management, Number of applicable contractor employees (see Appendix A. Definitions), Number of employees working at applicant's site, Number of contractor/subcontractor employees. approval, Pre-screening Processes Whenever a change occurs in the authorized collective bargaining representative, you will provide OSHA within 60 days a new signed statement indicating that the new representative supports VPP participation. ___ Written minutes of safety committee meetings are kept and action items tracked for follow-up until completed. 1-Year Conditional Goal. Cal/OSHA Consultation Service Employer Assistance Office. Describe how you notify employees about site participation in the VPP, their right to register a complaint with OSHA, and their right to obtain reports of inspections and accident investigations upon request. Include a description of any success stories, such as reductions in workers' compensation rates, increases in employee involvement, and improvements in employee morale. A company having no more than 250 employees at any one facility, and no more than 500 employees nationwide. Conduct during the VPP onsite should be maintained at a professional level at all times. Participants who have been approved within a Designated Geographic Area (DGA) must submit a list, including addresses, of all active worksites plus a second list of any work projects scheduled or projected to begin during the upcoming year. 2-Year Rate Reduction Plan. Cal/VPP Report . ___ The training program is evaluated and updated at least annually based on employee feedback, observation of training effectiveness and new or revised regulations. Provide specific information about decision processes in which employees participate, such as hazard assessment, inspections, safety and health training, and/or evaluation of the safety and health management system. It is available to employers of private-sector fixed worksites in general industry and the maritime industry; Federal-sector fixed worksites; and certain long-term construction worksites. The OSHA employee directly responsible for the day-to-day operations of the VPP in a particular OSHA Region. You will correct any site deficiencies related to compliance with OSHA requirements and identified during any OSHA onsite review. (Compliance with OSHA standards is a requirement, not a recommendation.). The Occupational Safety and Health Administration (OSHA) created the Voluntary Protection Program (VPP) initiative to encourage organizations to prevent workplace injuries and illnesses through effective health and safety management systems. A Federal compliance safety or health officer (CSHO). Submit with the application sample documents such as memorandums, charts, brief reports, or any other forms of written communication that demonstrate corporate fulfillment of requirements for these elements. A target for improving one or more deficient safety and health management system elements for a participant approved to the Merit program. The initiative also focuses on eliminating redundancy in the application requirements for sites from the same corporation. The data will consist of: For the previous calendar year, the site's TCIR rate for each applicable contractor. ___ Individuals involved in inspections have been trained in inspection techniques. VPP participants develop and implement systems to effectively identify, evaluate, prevent, and control occupational hazards to prevent employee injuries and illnesses. Special Government Employee (SGE). These tables are best viewed on tablets, notebooks, or desktop computer screens. Following OSHAs review and acceptance of the VPP corporate application, a comprehensive onsite corporate evaluation at the corporate office/headquarters is conducted by OSHA to verify the application contents. ___ Above goals and activities are reviewed quarterly and updated annually. How do you receive and maintain VPP Certification? and illnesses at all approved sites/DGAs combined. View current Kentucky VPP Star sites. There are three ways to participate: site based, mobile workforce, or VPP corporate. TABLE 2: Site-Based Injury and Illness Rate Calculations for, Non-construction site-based applicants/participants must maintain injury and illness rates for each applicable contractor. June, 2013 . requirement to continuously improve. How do you determine which accidents or incidents warrant investigation? For example, air contaminants, noise, or lead. Distinguishing features of mobile workforce participation include a Participation Plan unique to the applicant/participant and a Designated Geographic Area (DGA). Applicants and participants must be in compliance with any hazard control program required by an OSHA standard, such as PPE, Respiratory Protection, Lockout/Tagout, For the corporate way to participate, that sites/DGAs have completed the VPP application before submitting it to OSHA. VPP Application Status Report. It must identify and address any safety and health management system deficiencies related to the high rates, correction methods, and timeframes, and must include quarterly participant progress reports. We encourage you to involve employees and managers in completing your application. employees who move from one worksite/project to another. I. NTENT. NOTE: Federal Agency applicants whose primary site activity is construction should provide information requested of construction industry applicants. Describe any safety and health training programs administered from the corporate level, Termination. OSHA will compare all submitted rates against the most advantageous single year that would qualify the applicant out of the last 3 published years. Submit TABLE 3 if applying as a site-based construction VPP applicant.

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